Corporation Charter Documents Section
Telephone Inquiries: 505-827-4511
The Charter Documents section of the Corporations Bureau is responsible for receiving, reviewing, and filing documents relating to the formation of domestic corporations (profit and nonprofit) and domestic limited liability companies; the qualification of foreign corporations (profit and nonprofit) and registration of foreign limited liability companies; and subsequent documents that amend the original documents, or dissolve, withdraw, or merge the entity.
Charter Document Frequently Asked Questions
1. What is a corporation?
A corporation is a legal entity created
upon filing Articles of Incorporation with the Public
2. What is a limited liability company?
A limited liability company (LLC)
is a legal entity created upon filing Articles of
Organization with the Public Regulation Commission.
3. Does the Public Regulation Commission file other types of entities?
Yes. We file the necessary documents
to form Cooperative Associations, Water Users Associations,
Sanitary Projects Associations, Cooperative Marketing
Associations, and Rural Electric Cooperatives.
4. How do I decide which type of entity I should form?
We recommend that you consult with
private legal counsel and financial consultants to
determine which entity best suits your needs.
5. Does the commission provide forms for these filings?
Yes, we have filing packets for most
6. How do I submit my documents?
Documents may be either mailed to
the Public Regulation Commission, P.O. Box 1269,
Santa Fe, NM 87504-1269, or delivered via courier
or express service to 1120 Paseo de Peralta, Santa
Fe, NM 87501.
7. How long does it take the commission to file my documents?
A document submitted for regular processing will be reviewed and either approved or disapproved within 15 working days of receipt.
8. Why would a document be disapproved?
We review each document for statutory
9. If I have a corporation or a limited liability company formed under the laws of another state, do I have to file anything to do business in New Mexico?
A foreign corporation or limited
liability company shall not transact business in
this state without obtaining authority from the Public
Regulation Commission, and is subject to fees and
penalties if it transacts business without such authority.
10. What are a registered agent and registered office?
The only duty of the registered agent
is to accept service of process on behalf of the
corporation or limited liability company, and to
forward such process to the corporation or LLC.
11. Who can be a registered agent?
A registered agent can be one of
12. Do I have to amend the Articles of Incorporation to change a registered agent, officers or directors?
No. The Articles of Incorporation
only establish the initial appointments of registered
agent, registered office, and directors.
13. Can I file a “dba” (doing business as) name with the Corporations Bureau?
No. We only recognize and record
the corporate or limited liability company name.
14. Are corporate bylaws filed with the commission?
No, effective July 1, 2003, the commission
does not file corporate bylaws.
15. Do I obtain my corporate seal from the commission?
The commission does not issue corporate
seals, nor is a corporate seal a statutory requirement.
16. Can the Corporations Bureau answer questions regarding the legitimacy of a corporation?
No. The Corporations Bureau can only
provide information regarding the date of incorporation,
the names of the officers and directors, the corporate
address, the name and address of the registered agent
and registered office, and if the corporation is
in good standing with the commission.
17. Where do I file a complaint against a corporation?
The Public Regulation Commission
has no regulatory authority over a corporation’s